The security, privacy and confidentiality of any data collected, entered or uploaded onto our site is our MOST important consideration at all times.
We are acutely aware that when using our site you may well be storing personal information about the people who work at your organisation.
Our cloud based servers are hosted at world class hosting centres and protected by top of the range, locked down firewalls. The passwords you create will be entirely maintained by you. Without those passwords, nobody except our top level database administrators will be able to access your data.
Whilst we take every reasonable precaution it may be possible that data provided by you could become unlawfully available to hackers and snoopers. We take no responsibility for this. The risk is no different from a similar risk in a bricks and mortar establishment.
Except as set out below, we do not and will not share, or sell, or disclose to a third party, any personally identifiable information collected or entered at this site. In the extremely unlikely event that this policy should change in the future, then we will provide ample advance notification and the opportunity for all users to remove their data and/or indicate whether or not they would prefer that we do not provide the information to third parties.
Here is a list of the customer related data we store on various databases and reasons why it is necessary to store it:
Data uploaded or entered by our clients relating to their own business
Our clients will upload their own data such as names, e-mail addresses and other information related to the process of recording employee holidays and sickness. This data forms part of the service we provide to clients. Details of these services are set out and explained on our website from time to time.
This data is kept on our servers for as long as the client account with us is active. We are aware that client and personal data is strictly private and that the future of our business depends on our respecting the confidence in privacy granted to us by our clients.
We do not use client data or third party information entered or uploaded by our clients in any way. In particular, we do not use it for marketing our own services nor do we disclose it to any other person for any reason.
Information may be disclosed to government, on request. It may also be seen by our auditors and professional advisors solely for their professional purposes. If requested by our client(s), we may provide reports in a suitable format on the data held on our database.
Business information relating to our clients
Client identification and contact information such as your name and contact details, the nature of your business and the contact you have with our company.
This is information given to us in the course of your business and ours. Such information is retained for business use only. We undertake to preserve the confidentiality of the information and of the terms of our relationship. It is not used for any other purpose. We expect you and any partner to reciprocate this policy.
From time to time, this information is used:
- to provide you with the services which you request;
- to maintain our accounts;
- for billing;
- to enable us to answer your enquiries;
- for verifying your identity for security purposes;
- information which does not identify any individual may be used in a general way by us or third parties, to provide class information, for example relating to demographics or usage of a particular page or service.
Who we share this information with
We may use and share the information we collect on our clients with other subsidiaries of the Group to help us and them:
- market our services and products;
- help make our website as useful to you as possible
- obtain credit references
We do not and will not disclose this information to anyone outside the Group except:
- where we have your permission
- where we are required to do so by law
- to credit reference and fraud prevention agencies and other companies that provide a service to us
- to government entities or regulatory bodies in order that those entities may discharge their responsibilities and obligations or exercise their powers or functions
Your domain name and e-mail address are from time to time recognised by our servers and the pages that you visit are recorded. This information is used:
- in a collective way not referable to any particular individual, for the purpose of quality control and improvement of our site;
- to send you news about the services to which you have signed up;
- to tell you about other services we offer.
Information volunteered by you for a particular purpose, for example a personal profile, survey, or contest.
This information will be used exclusively for the purpose for which you have provided it. Information is disclosed to third parties only where the third party concerned qualifies in whatever way the website page requires. We will make absolutely clear on the face of the page, any intention to publicise the name of a winner.
Using our website
You can visit our website without telling us who you are or revealing any information about yourself. We measure and analyse non-identifying, aggregate usage data in order to administer the site, and to constantly improve the quality of our service and site performance.
We may use the personal information you provide, or which we collect via this website, for the purpose of providing more relevant content to you. We also work with third parties to evaluate the effectiveness of our advertising and promotions on other websites.
Cookies are small text files placed on your computer and are commonly used on the internet. We use them to:
- collect anonymous information that will help us understand visitors' browsing habits on our website
- compile statistical reports on website activity, e.g. number of visitors and the pages they visit
- temporarily store any information which you may enter in tools, such as calculators or demonstrations on our website
- in some cases, remember information about you when you visit our site. We may need to do this to provide some of our services.
We use two types of cookie:
These are temporary and are deleted as soon as you close your browser.
Third party cookies
We work with third parties who, on our behalf, research the use of our website and activities on it. In doing so they may place a cookie on your computer. However it would not contain any personal information that others could read and understand.
We also work with third parties to evaluate the effectiveness of our advertising and promotions on third party websites. Again, the cookie would not contain any personal information that others could read and understand.
Accepting or rejecting cookies
You can configure your internet browser to warn you each time a new cookie is about to be stored on your computer so that you may make a decision whether to accept or reject it.
Please refer to your internet browser's help section for specific instructions.
Please note that some parts of our website may not function properly if you reject cookies.
The Interactive Advertising Bureau is an industry body that has produced a series of web pages which explain how cookies work and how they can be managed.
For details of how we process your personal information, please refer to your product terms and conditions.
Disclosure to Government and their agencies
We are subject to the law like everyone else. We may be required to give information to legal authorities if they so request or if they have the proper authorisation such as a search warrant or court order.
At any time you may review or update the personally identifiable information that we hold about you, by contacting us at the address below. To better safeguard your information, we will also take reasonable steps to verify your identity before granting access or making corrections to your information.
This confidentiality policy has been compiled so as to comply with current UK, US and EU legislation, so far as we are aware. If you have any question regarding the confidentiality policy, please contact us at:
Tayomi Software Ltd
Flaxlands Manor, Flaxlands
Wootton Bassett, Swindon, SN4 8DY